Maintenance management for multi-site teams
Every site. Every job. Every pound.
MaintenanceUp connects the companies that run sites with the contractors who fix them. Report a fault, approve the spend, dispatch the work and close it out, all in one place.
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Illustrative data
One platform, built for both sides of the job
Companies and contractors each get a workspace shaped around their work, connected to the same jobs.
For companies
Keep every site running, and know what it costs.
- Log faults and route them to the right contractor automatically
- Approve work by cost band, with a full audit trail
- Track budgets, SLAs and compliance across every location
For contractors
Win the work, do the job, get paid faster.
- Receive jobs, quote and book visits from one queue
- Sign engineers in and out of site, even with no signal
- Send completion reports and invoices straight to the client
A clear path from fault to finished
Every job follows the same auditable lifecycle, so everyone knows who owns it and what happens next.
- 01
Report
Anyone on site logs a fault with the area, priority and photos.
- 02
Approve
Low-cost work clears automatically. The rest goes to the right approver.
- 03
Dispatch
The best-fit contractor is invited, quotes, and books the visit.
- 04
Close out
Completion report, certificates and invoice land back on the job.
Illustrative data
Approvals
The right amount of control, without the delay
Set cost bands for your organisation. Small jobs clear instantly. Larger ones go to a named approver, and the job moves the moment it is signed off.
- Auto-approve thresholds you set yourself
- Named approvers per tier, with reminders and escalation
- Budget impact shown before anyone approves
- Every decision recorded against the job and invoice
Everything the job needs, in one place
From the first report to the final invoice, the people, process and spend stay connected.
Jobs and dispatch
Triage faults, assign contractors and watch every job move through its lifecycle with live SLA timers.
Tiered approvals
Set cost bands per organisation. Approvers see the budget impact before they sign off.
Budgets and spend
Every job, invoice and variation posts against live budgets by site, category and month.
Quotes and invoices
Compare quotes, control variations, and match invoices to the jobs they belong to.
Time on site
Contractors sign in with a site QR code. Works offline and syncs when signal returns.
Compliance and SLAs
Insurance, certificates and response targets tracked in one place, with flags before they lapse.
Contractor management
Coverage areas, frameworks, documents and performance for every vendor you use.
Recurring faults
Spot the assets and sites that keep failing, before they keep costing you.
Built for plant rooms and loading bays
Engineers can sign in and out of site with no signal. It is stored on the device and sent automatically when they are back online, so time on site is never lost.
Ready to run maintenance from one place?
Create a workspace for your company or your contracting business and get started today.